PARALEGALS. When viewing documents in Microsoft Word, especially lengthy documents, it can be helpful to have the option to view the different properties and styles associated with the specific text.
There are a few features that can be helpful when viewing and working through a document.
One option is to work in Reveal Formatting. Reveal formatting allows users to view the current font and paragraph formatting. To access reveal formatting, hit “SHIFT + F1”. Once opened, select the text in the working document to see the properties of the specific, selected text.
Another recommendation is to turn on “Show/Hide”, which can be accessed on the Home ribbon under the Paragraph group. Working with Show/Hide turned on will display nonprinting characters like hard returns, line breaks, section breaks, tabs, spaces, hard hyphens, and hard spaces.
Users can also use the Navigation Pane to view their document based on either heading styles or page. To browse by headings or page, go to the View ribbon and check the Navigation Pane within the Show group. Then, either select “browse the heading” or “browse the pages” based on your preference.
The third option to view your document is to show the Style Area. The Style Area is a quick and easy way to see the specific styles associated with each paragraph. Before working in Style Area, the document must be in “Draft View”.
To turn on “Draft View” go to the View ribbon and click on Draft. Next, go to the File tab, Options, Advanced and under Display, specify a measurement in Style Area width, (such as .7). Once done, the style names will appear to the left of the paragraphs.
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